Now more than ever, the traditional office setup has become obsolete. With most companies shifting to remote work, adjustments were quite a challenge for both employers and employees. One of these is the trust that comes long with the work’s flexibility feature. Since no one is literally monitoring workers, chances are some may steal time off work. When this becomes a habit among workers, productivity and efficiency are at stake. The best way to address this issue is to install an attendance tracking software.
In the four corners of an office room, clocking in and out of work is done via punch card or biometric. But during this new normal, companies can only track their employees’ attendance and progress via an online tool. Now, there are hundreds of software out there that can monitor leaves, absences, holidays, and day – to – day attendance. So, we compiled a list of the best software out there in the market.
Zoho People
image from zoho.com
Zoho People is a cloud based HR software that provides all – around solutions for your hiring and onboarding needs. Besides its numerous available feature, this application’s attendance tracking system boasts of its ability to identify the reason behind your employees’ absences so you can plan the day ahead. This award winning software can also be accessed by workers themselves using the web and mobile version. Through this, there is no more reason as to why they cannot clock their work hours. No laptop? No problem. Their mobile version can still do the work.
Moreover, Zoho People allows you to track your employees whereabouts. Since there are those who are always on the move for meetings and business related events, the geo – tracking feature of this software can help you with that. So, no matter where your employee is in the world, they can still check – in for their attendance.
When talking about work breaks, this software makes it easier for you to identify their time off work as payable of non – payable. You can specifically assign a certain time or shift where your workers can enjoy some “me time”. Zoho People app can also be linked to your device’s biometric for a more convenient clock in and out. Check out the summary of their features below:
Summary of Features:
- Saves time and money
- Securely processes data
- Eliminates proxy entries
- Captures real time attendance
- Reduces payroll errors
- Gives employees a digital experience
- Put focus on your people
Bitrix24
image from bitrix24.com
Bitrix24 is one of the best Customer Relationship Management (CRM) software out there. It has its own configurable online employee attendance tool that allows employees to clock in and out. They can also take breaks in between while still being monitored. Moreover, the HR department can set a specific time schedule. Example is when workers should come in at 9 AM, and leave at 5 PM. But, if the company desires to implement a flexible schedule, they can just adjust the settings button.
Since Bitrix24 tracks IP addresses, the whereabouts of the employees can also be determined. Another feature that this software offers is the report that comes along with the compiled attendance of every employee. Likewise, to avoid any sort of manipulation in the worker’s time in and out, a supervisor’s approval may be needed for any changes in the attendance.
Moreover, the software built an efficiency report feature that will transparently evaluate the effectiveness of the work done. The result is a combination of the number of completed and overdue tasks of employees. Another factor it will consider is the evaluation of the tasks by the supervisors. Bitrix24 also has its own absent management system where employers can see who filed their annual leave, maternity leave, sick leave, and so on. The list of absences are also displayed in the worker’s profile for tracking purposes. Check out the summary of their features below:
Summary of Features:
- Clock in/Clock out
- Timing per task
- Flexible workday settings
- Minimum workday duration
- Late arrival/early leave alerts
- Work time reports
- Work time confirmation by supervisor
- Efficiency reports
Timecamp
In a usual work setup, workers who plan to file for a leave or absence need to fill up several documents. Aside from the time lost signing papers, these documents also take a huge amount of space in the HR’s office. But with this software, you can skip the hustle of doing paperwork. Just simply state the dates of when you will be gone and reason for your absence.
An additional feature that Timecamp lets you enjoy is the payroll automation. Instead of separately computing the number of days that workers attend to, salaries are automatically computed depending on the attendance sheet in the app. If this doesn’t convince you yet, an overtime tracker is also built in when you avail of this app. No more asking your employees how long they worked beyond office hours. Because Timecamp will just let you know right away. Check out the summary of their features below:
Summary of Features:
- Works on every device
- Works for small or big companies
- Less paperwork
- Payroll automation
- Overtime tracker
Worx by Truno
image from truno.com
“Simple, Streamlined Software That Puts People First.” Worx by Truno is a payroll solution with focus on small and medium scale businesses. Their brand promise reflects how their software works specifically when it comes to attendance management. With their newly innovated application, they get rid of costly and unnecessary payment when inaccurate attendance are not properly tracked. Moreover, the time in and out feature is not only for monitoring. It also gives the management a good look and real time view of labor costs.
Worx by Truno also lessens your paper track to reduce errors and increase efficiency. Moreover, clocking in and out is not only applicable through the app. If your phone has a fingerprint scanner, it can also be linked to the software. This provides more option for staff. Aside from that, managers have the capacity to set grace periods and staff breaks in relation to labor laws.
It doesn’t matter where your business is located in the US. Since overtime and pay rules can be adjusted depending on your region. You can also take out the hassle of computing the staff’s payroll, as Worx by Truno will just do it for you. Check out the summary of their features below:
Summary of Features:
- Fingerprint algorithm linked to software
- Easy time tracking
- Adjustable overtime and pay rules
- Payroll automation
IceHrm
image from icehrm.com
A powerful yet simple and affordable HR solutions provider, IceHrm brings you bit of help needed in the field of human resources. The software caters to staff training, recruitment tracking, payroll processing, and so on. However, it also provides an in depth attendance management solutions to all types of business.
IceHrm have an attendance graph for the whole company. Named as “Attendance Morning Charts”, employers can get a quick look as to the whereabouts of their staff. This record shows the discrepancies between how much time they spend at work versus those in the timesheets. You can also compare the amount of time they use in a certain work. Through this, you can monitor the progress and efficiency of your employees.
When it comes to the workers’ leave or absences, approval can vary depending on your company. The software allows you to designate different people (i.e. supervisors) to approve the employees’ requests. If all managers or supervisors have already granted the leave or absence, then that’s the only time the worker can be notified. If there is one thing that sets this software aside from its competitors, is the automatic accrual of leave absences. This means that all available leaves won’t be added to their balances at the beginning of the leave period. Rather, leaves get accrued for every passing day in the leave period. Check out the summary of their features below:
Summary of Features:
- Managers and supervisors approval
- Shows discrepancies in attendance based on graphs
- Accrual of leave absences
- Flexible approval of leaves and absences
Calamari
Compared to other software out there that provides 365 degrees of HR solutions, Calamari focuses on attendance management. Serving over 90 countries, this simple application has served hundreds of clients in different areas of the globe. As to how they achieved this success, well it all lies in the features they offer.
Although most attendance software give you the option to clock in and out via their app and biometric, Calamari gives you a lot more. You have the choice to use iBeacon, QR codes, web browser, mobile app, Slack, and API.
IBeacon
An innovative tool to track you employees’ attendance, IBeacon are small battery powered device. They send out signals to your nearby phone which then Calamari will be able to identify if you are in or out of the office. No need to physically touch anything for this option to work. Just a phone with the Calamari app, then you are good to go.
QR Code
Print out identifiers and post it in different areas of your office. Or if you are working remotely, make the code your home screen or post it somewhere near your desk. When you download the Calamari QR Terminal on your phone, scanning the identifier is just easy. No more singing in and whatnot.
Web Browser and Mobile Application
If you want the traditional way of doing things, then clocking in via web browser is the best choice. Just simply log – in to your account and press the “start” or “stop” button to mark your entry, exit, and breaks. On the other hand for a more convenient option, just download the app to your phone. It works the same with the web browser but is more handy.
Slack
If you use Slack often for messaging or task management, then incorporating your attendance here will be more convenient. Do not be bothered opening two apps at once. In your Slack account, simply type “Calamari in” when you start working and “Calamari out” to call it a day.
API
Calamari provides an Application Programming Interface (API) to be integrated to your company – wide systems. For IT businesses, this is the best option you can use to monitor your workers’ attendance. Specifically, if you are utilizing specific access control devices such as fingerprint scanners.
Aside from these, Calamari also allows you to manually correct timesheets. When errors were edited, managers will be directly informed of any changes. This app also sends out notifications about lates, absences, and other time abuses. Furthermore, setting up time – off policies and absences for different countries will not be a problem. You can just manually adjust everything depending on your location and still get the accurate readings every time. Check out the summary of their features below:
Summary of Features:
- Clock in and out using several options
- Track work time and breaks
- Correct timesheets manually
- Receive notifications on attendance abuses
- Serves over 70 countries
Different software offers HR solutions in all aspects. But probably one of the longest standing and most used feature is its attendance management. More than the daily clock ins and outs that it offer, this software can help you manage lates, absences, payroll, and a lot more. So, if you are quite confused as to what kind of application to use, check the list above and pick what suits you best.